FAO Is Hiring x3 Administration Assistants for 2025 – Apply Now!

Great News! FAO is Hiring x3 Administration Assistant Jobs for 2025 – Apply Now!

Great news for aspiring administrative professionals seeking international careers in 2025 — the Food and Agriculture Organization (FAO) of the United Nations is hiring x3 Administration Assistants! These exciting opportunities offer a chance to contribute to global food security and sustainability in a reputable UN agency. If you’re experienced in office administration and passionate about making an impact in international development, this could be your next big career move. Apply now to join FAO in 2025 and become part of a global team working toward a hunger-free world!

FAO Is Hiring x3 Administration Assistants for 2025 – Apply Now!

Background & Job Description

The Food and Agriculture Organization (FAO) of the United Nations is a leading specialized agency in the global effort to end hunger and ensure food and nutrition security for all. Headquartered in Rome, Italy, FAO has over 130 country offices worldwide and plays a critical role in agricultural development, rural transformation, climate resilience, and sustainable food systems.

Established in 1945, FAO was created to help combat food insecurity in the aftermath of World War II. Over the decades, it has become a pillar of the United Nations development ecosystem, with work spanning policy advisory, technical expertise, research, and the coordination of emergency food and agricultural aid during crises. The organization partners with governments, civil society, academic institutions, and other UN agencies to foster long-term development and respond to humanitarian needs.

FAO is currently offering three (x3) Administration Assistant positions for 2025 as part of its organizational strengthening and ongoing projects in key country and regional offices. These roles are vital to the smooth internal functioning of FAO’s systems and will be based in high-impact duty stations where FAO is leading or supporting complex field operations, development programming, or interagency coordination.

The Administration Assistant positions are considered entry to mid-level roles and are essential for maintaining effective administrative support, resource management, and day-to-day operations of FAO’s country and regional offices. Successful candidates will gain experience in working within the UN system, collaborate with international stakeholders, and contribute directly to FAO’s mission of transforming agri-food systems to be more efficient, inclusive, resilient, and sustainable.

Please note: This job summary is intended for informational and promotional purposes only. This site is not affiliated with FAO. We are independently advertising this career opportunity to assist qualified candidates in discovering relevant international vacancies.

Tasks

The scope of work for an Administration Assistant at FAO is both diverse and impactful. As part of the administrative and operations team, you will be responsible for supporting a range of internal functions, providing critical support to technical teams, and ensuring compliance with internal policies and UN system regulations. Tasks typically include, but are not limited to:

General Office Administration

• Drafting routine correspondence and supporting the production of official letters, memos, and reports
• Maintaining office filing systems, both digital and physical, and ensuring proper archiving of key documents
• Handling incoming calls and correspondence, screening communication, and ensuring timely dissemination
• Supporting the onboarding of new staff and consultants by preparing workspaces, ensuring access to systems, and distributing materials

Meetings and Scheduling

• Coordinating schedules and calendars for supervisors and project teams
• Organizing logistics for meetings, workshops, and events, including room bookings, participant invitations, catering, and documentation
• Preparing meeting agendas, taking notes or minutes, and distributing meeting summaries

Procurement and Financial Administration

• Assisting in the procurement of goods and services, following UN rules and FAO procurement processes
• Preparing purchase requisitions and liaising with vendors, procurement officers, and logistics teams
• Tracking the delivery and receipt of goods and services, ensuring invoices are processed in a timely manner
• Supporting petty cash administration and small-scale financial transactions

Travel and HR Support

• Coordinating travel arrangements for staff and consultants, including visa support, flight and accommodation bookings
• Preparing travel authorizations and travel claims for reimbursement
• Supporting basic human resources tasks such as timesheet collection, leave tracking, and staff records maintenance

Project and Programmatic Support

• Assisting project coordinators with administrative documentation required for project implementation
• Helping maintain contact lists of partners, stakeholders, and government counterparts
• Preparing PowerPoint presentations, charts, and briefings for programmatic meetings and missions

In all of these functions, Administration Assistants are expected to adhere to the highest standards of confidentiality, professionalism, and cultural sensitivity.

Qualifications

Education and Certification

• Completion of secondary education is required. Candidates with post-secondary certification in administration, business studies, public administration, or a related field will have a competitive advantage.
• Additional certifications or diplomas in office management, UN administration systems, or secretarial studies are considered assets.
• University-level studies in international relations, social sciences, development, or public policy are also advantageous but not mandatory for these roles.

Experience

• A minimum of 3 to 5 years of relevant experience in office support, secretarial services, or administrative roles is required.
• Prior experience working in international organizations, embassies, NGOs, or other multilateral institutions is highly desirable.
• Candidates with experience supporting procurement, finance, travel, or HR functions will be prioritized.
• Experience using ERP systems (e.g., Oracle, SAP, or Umoja) is an added advantage.
• Familiarity with administrative processes in a results-based management environment is desirable.

Language Requirements

• Working knowledge of English is required.
• Knowledge of at least one additional UN official language (Arabic, Chinese, French, Russian, or Spanish) is an asset and may be required for certain duty stations.

Technical Skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential
• Basic knowledge of data entry and electronic filing systems
• Ability to use online platforms such as Zoom, Teams, or Webex for virtual coordination
• Skilled in using internet search tools and managing shared drives or cloud-based documentation systems

Interpersonal and Behavioral Skills

• Strong attention to detail and ability to ensure accuracy in document handling
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision and as part of a multicultural team
• Demonstrated commitment to confidentiality and ethical behavior in handling sensitive information
• Adaptability and resilience in managing multiple tasks under pressure

Additional Information

Locations

These positions are anticipated to be located in multiple FAO offices globally. Final duty stations will be listed in the individual job vacancy announcements published on the official FAO employment website. Candidates may be assigned to:

• FAO Headquarters in Rome, Italy
• Regional offices such as Bangkok (Asia), Accra (Africa), or Santiago (Latin America)
• Country offices in developing or transition economies, depending on organizational needs

Contract Type

These positions are generally offered under General Service (GS) or National Professional categories. Contract durations vary by location but may range from 6 months to 12 months initially, with potential for renewal based on performance and funding.

Work Environment

FAO is known for fostering a multicultural and inclusive work environment. Administration Assistants will interact with professionals from diverse backgrounds and contribute to collaborative projects across FAO’s program areas. In some duty stations, hybrid or remote work arrangements may be possible.

Inclusivity and Equal Opportunity

FAO is committed to gender equality, inclusion, and diversity. Applications from women, persons with disabilities, and nationals of non- and under-represented countries are strongly encouraged. FAO maintains a zero-tolerance policy for sexual exploitation, abuse, and harassment.

Recruitment Process

Once an application is submitted on the FAO career portal, it undergoes a multi-step process:

1. Preliminary screening of qualifications
2. Shortlisting based on experience and skills
3. Written test (if applicable)
4. Competency-based interviews (remote or in-person)
5. Reference checks and final selection

Application Instructions

To apply for FAO’s Administration Assistant positions in 2025:

1. Visit the FAO Careers page at https://www.fao.org/employment
2. Create or log into your FAO candidate profile
3. Search for open vacancies titled “Administration Assistant”
4. Review the full vacancy details, duty station, and deadline
5. Submit your application, including your CV, cover letter, and any requested documents

Make sure to tailor your application to the specific requirements listed in each vacancy and apply well before the closing date.

Why Apply Now?

Joining FAO as an Administration Assistant means becoming part of a globally respected organization that makes a tangible difference in the lives of millions. Whether you aspire to build a long-term career in the United Nations system or gain professional experience supporting international development programs, these roles offer an excellent entry point.

• Be part of a global mission to eliminate hunger and promote sustainable food systems
• Gain exposure to large-scale programs and high-impact field operations
• Access career development, learning programs, and inter-agency mobility opportunities
• Contribute to gender equality, sustainability, and climate-smart development
• Work in a supportive, inclusive, and multicultural environment
• Receive competitive compensation and benefit packages as per UN standards

Tips for a Successful Application

• Tailor your CV to highlight relevant administrative, finance, procurement, or HR experience
• Highlight experience working with international organizations or in multicultural environments
• Include any relevant certifications (e.g., secretarial training, UN systems)
• If multilingual, emphasize language skills aligned with the duty station
• Showcase adaptability, problem-solving skills, and your ability to work under pressure

Now is your chance to take the next step in your career and support the work of an impactful, global institution.

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