Are you ready to build a meaningful international development career with one of the world’s most prestigious financial institutions? The World Bank is hiring a Program Assistant for its Washington, DC office. This two-year local recruitment post offers a chance to support the Global Environment Facility (GEF) in organizing key global environmental events and providing crucial administrative support. If you’re experienced in event logistics, administration, and passionate about sustainable development, this opportunity could be the stepping stone to an exciting future.

Background & Job Description

The World Bank Group is one of the most influential global institutions working to end extreme poverty and promote shared prosperity. With a presence in over 120 countries and 189 member states, the World Bank leverages partnerships across governments, civil society, and the private sector to fund and execute groundbreaking projects worldwide.

The Global Environment Facility (GEF) operates within the World Bank framework and has been instrumental in financing environmental initiatives since 1991. As a multilateral mechanism, the GEF supports sustainable development through financial assistance and partnerships to tackle climate change, biodiversity loss, deforestation, water pollution, and chemical waste. The GEF also supports multiple multilateral environmental agreements, including the UN Framework Convention on Climate Change (UNFCCC) and the Minamata Convention on Mercury.

With over $24.7 billion distributed in grants across 5,700+ projects, the GEF has made an indelible impact across more than 170 countries. The GEF Secretariat, hosted by the World Bank, currently has about 100 staff members managing governance, operations, and event coordination.

The Program Assistant will work in the General Management Division, reporting to the Division’s General Manager and the Senior Country Program Officer. The primary focus will be event logistics and administrative coordination, specifically for high-profile meetings, such as the GEF Council.

World Bank Careers 2025: Program Assistant Opportunity in Environmental Affairs

Tasks

As a Program Assistant at the GEF Secretariat, your responsibilities will be diverse and central to the team’s operations. Key tasks include:

Event Logistics and Coordination

• Support the GEF Events Team Lead in organizing and managing international events and workshops.
• Coordinate logistics such as venue procurement, transportation, participant registration, document preparation, catering, and event materials.
• Assist with travel arrangements for participants, lodging, and per diem management.
• Ensure smooth onsite event delivery and act as a liaison with external vendors.

General Administrative Support

• Help manage the day-to-day administrative operations of the General Management Division.
• Coordinate with other GEF divisions, external stakeholders, and vendors.
• Format documents, draft correspondence, and distribute meeting minutes.
• Support Council meetings with logistical arrangements and communication.

Transaction and Records Management

• Process procurement and hiring requests through SAP and the World Bank Admin Portal.
• Assist with consultant and temporary staff recruitment and onboarding.
• Maintain and update shared documents, databases, and records.

Other Duties

• Take on ad hoc tasks as needed.
• Act as a backup for other support functions within the Events Team.

Qualifications

Education and Certification

• A high school diploma is required.
• A minimum of 10 years of relevant professional experience or an equivalent combination of education and experience is mandatory.

Experience

• Proven expertise in event planning and logistics.
• Strong organizational skills with excellent attention to detail.
• Effective project and time management capabilities.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and standard procurement systems like SAP and the Admin Portal.
• Ability to communicate effectively across cultures and with international stakeholders.
• Prior experience supporting high-level governance events or international councils is a plus.

Additional Information

Language Requirements

• Fluency in English (written and spoken) is essential.
• Proficiency in French, Spanish, or Portuguese is highly desirable.

Personal Attributes

• Strong interpersonal skills with a positive and professional attitude.
• Capability to work effectively under pressure and with minimal supervision.
• Willingness to work flexible hours, especially during Council sessions.
• High level of personal and professional integrity and discretion.

World Bank Core Competencies

• Demonstrated reliability and initiative in previous roles.
• Ability to handle multiple responsibilities efficiently.
• Experience working in a multicultural and multidisciplinary environment.
• Familiarity with the goals and functioning of the World Bank and its partner agencies is an asset.

Contract and Benefits

• Duration: Two years (fixed term, with potential for extension)
• Grade: GC
• Location: World Bank Headquarters, Washington, DC
• This is a locally recruited position.

Why Join the World Bank?

The World Bank Group is a globally recognized leader in sustainable development and offers:

• Competitive compensation and comprehensive benefits.
• Inclusive and diverse work environment.
• Opportunity to work with some of the world’s leading environmental and development professionals.
• Parental leave, retirement plans, disability and life insurance.
• Reasonable accommodations for individuals with disabilities.

The organization is committed to equal opportunity employment and encourages applications from qualified individuals regardless of race, gender, religion, sexual orientation, or disability.

Application Process

To apply for the Program Assistant role, visit the World Bank careers portal. Ensure you submit your application before the closing date of April 15, 2025, at 11:59 PM UTC.

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