The International Maritime Organization (IMO) is establishing a roster of Editorial Assistants to provide full-time linguistic and editorial support across its six official language units. This UK-based temporary opportunity offers a tax-free monthly salary of £2,689, hybrid working arrangements, and the chance to support UN-level documentation and conference services.
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Position Details
- Job Title: Editorial Assistant
- Division: Conference Division
- Vacancy Announcement: STA 25-06 (Roster)
- Contract Type: Temporary (Roster-based)
- Contract Duration: Up to 1 year (issued quarterly, subject to funding and performance)
- Working Arrangement: Hybrid
- Duty Station: United Kingdom
- Right to Work: UK work authorization required
- Availability: Immediate or short notice preferred
- Application Deadline: 31 December 2026
Salary
- £2,689 net per calendar month
- Income tax-free in the UK
Purpose of the Post
The International Maritime Organization (IMO) is establishing a roster of temporary Editorial Assistants to provide linguistic and editorial support throughout the year across its six language units:
- English
- French
- Spanish
- Arabic
- Chinese
- Russian
Successful candidates will be assigned to a language unit based on demonstrated mother-tongue-level proficiency. The roster enables IMO to quickly fill short-term editorial and document processing needs as they arise.
Important: Inclusion on the roster does not constitute an offer of employment. Candidates may be contacted as suitable temporary assignments become available.
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Key Duties and Responsibilities
Under the supervision of the Supervisor of the Document Processing Unit and the Head of Translation, the Editorial Assistant will:
- Proofread documents for accuracy, consistency, and compliance with IMO editorial standards
- Edit, format, and prepare documents, including complex layouts, tables, and merged files
- Verify grammar, syntax, references, and consistency with source texts
- Ensure all document elements are accurately reflected, including annexes, footnotes, tables, charts, and pagination
- Liaise with translators, editors, and revisers to resolve discrepancies
- Align bilingual texts to support translation memory systems used in CAT tools (e.g. eLUNa)
- Convert documents into multiple formats (MS Word, PDF, etc.) and validate accuracy
- Handle high volumes of documentation under strict deadlines
- Work night shifts and overtime when required (regular for English, French, and Spanish units)
- Support other document processing and administrative tasks as needed
Required Competencies
- Exceptional attention to detail and accuracy
- Strong organizational and prioritization skills
- Ability to work independently under pressure
- Flexibility to manage late-night work cycles
- Capacity to work effectively in a multicultural environment
Professional Experience
- Minimum 4 years of relevant editorial or linguistic experience
- A university degree in a relevant field may substitute for 2 years of experience
Education
- Secondary education (or equivalent to university entrance standard) – required
Language Requirements
- Mother-tongue-level proficiency in one official IMO language:
- English, French, Spanish, Arabic, Chinese, or Russian
- Full professional proficiency in English (written and oral) – required
- Knowledge of additional UN languages is an asset
Additional Skills
- Ability to adapt quickly to new editorial and document management software
- Familiarity with computer-assisted translation (CAT) tools preferred
- Strong communication skills for coordination with multilingual teams
Why Apply?
- Work with a UN specialized agency at the heart of global maritime governance
- Gain experience in high-level international conference documentation
- Competitive tax-free salary in the UK
- Flexible hybrid working arrangements
- Long application window with roster-based opportunities through 2026
Disclaimer
This post is shared for informational purposes only. This platform is not affiliated with the International Maritime Organization (IMO). All applications must be submitted through the official IMO recruitment system.
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Keywords:
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