The United Nations Environment Programme (UNEP) is recruiting an Administrative Assistant at the G-6 level in its Europe Office, based in Vienna, Austria. The position focuses on administrative services, human resources, finance, budgeting, contracts, and general office support.
UNEP Administrative Assistant Job 2026
Organization: United Nations Environment Programme (UNEP)
Position: Administrative Assistant
Grade: G-6
Duty Station: Vienna, Austria
Contract: Staff position, locally recruited
Closing Date: 5 September 2026 at 23:59 EDT (UTC-4)
The appointment is initially for one year and may be extended depending on the continuation of the mandate and availability of funding. The position is subject to local recruitment, meaning applicants must be authorized to work for the UN at the Vienna duty station.
Salary and Benefits
The listing estimates a net salary of approximately €66,981 per year at step 1, with the top step of the G-6 grade estimated at €88,391. These figures are estimates for the grade and duty station.
Because this is a locally recruited General Service position, applicants recruited from outside Vienna are responsible for their own relocation expenses. They are not eligible for allowances or benefits reserved for internationally recruited staff.
What Will the Administrative Assistant Do?
The successful candidate will work under the supervision of UNEP’s Administrative Officer for the Europe Office and the Head of the Vienna Programme Office.
Human Resources
Responsibilities include:
- Supporting recruitment and administration of staff and consultants
- Processing personnel actions
- Maintaining vacancy announcement records
- Supporting promotions, relocations and separations
- Monitoring staffing information
- Preparing relevant statistics and charts
- Supporting training and other HR activities
Finance and Budget
The role also involves:
- Assisting with financial and human-resource proposals
- Supporting budget and work-programme preparation
- Monitoring expenditures against approved budgets
- Preparing budget adjustments
- Supporting budget performance reports
- Analyzing differences between approved and actual expenditure
- Preparing financial reports from the Umoja system
- Coordinating with finance and budget colleagues
General Administration
The Administrative Assistant will also handle routine correspondence, coordinate with service units, support travel and vendor payments, assist with office technology and equipment requirements, and help organize seminars, conferences, and translation activities. The position may also involve guiding or training junior General Service staff.
Contract Administration
Duties include supporting contracts with external service providers, checking contractor invoices against services delivered, requesting payments and monitoring payment processes.
The role can also involve processing UN forms and permissions such as grounds passes, property passes, parking permits, access cards and keys.
Eligibility Requirements
Education
A high school diploma or equivalent is required.
In addition, relevant training in accounting, finance, or business administration is required.
Work Experience
Applicants normally need at least seven years of relevant professional experience in areas such as:
- Administrative services
- Human resources
- General office support
- Finance
- Accounting
- Related fields
However, the required experience is reduced to five years for candidates with a first-level university degree or higher.
Experience within the UN system or a similar organization is desirable. Experience with office automation, spreadsheets and databases is also desirable, as is experience with an ERP system such as Umoja. At least 1 year of experience in data analytics or a related field is also desirable.
Language
English is required, with the UN Language Framework requiring Level III for reading, writing, listening and speaking.
Key Skills
Strong candidates should demonstrate:
- Knowledge of UN administrative rules and procedures
- Financial and staff administration knowledge
- Analytical and organizational skills
- Data analysis and interpretation skills
- Professional communication
- Ability to work in multicultural teams
- Planning and organizational ability
- Ability to manage competing priorities
- Professionalism and reliability
Selection Process
The evaluation of qualified candidates may include a substantive assessment followed by a competency-based interview.
Applicants are strongly encouraged to submit their applications online as early as possible. The UN also advises candidates to ensure that all fields and professional experience in their Candidate Profile are complete and up to date, because this information is used to assess eligibility and suitability.
Important Application Note
This is not a fully international/expatriate recruitment position. It is a locally recruited G-6 position in Vienna, and applicants must already have authorization to work for the United Nations at the duty station.
The UN also states that it does not charge application, interview, processing, or training fees at any stage of recruitment.
How to Apply
Applicants should use the official UN recruitment platform and carefully complete their Candidate Profile before submitting the application. The vacancy closes 5 September 2026 at 23:59 EDT.
Note: The supplied vacancy is reproduced through UNjobnet, so applicants should verify the vacancy and deadline on the official UN Careers/Inspira system before submitting an application, as the source itself recommends confirming job details with the organization’s official site.
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