The United Nations World Food Programme (WFP) is recruiting a Management Services Assistant for its Pacific Multi-Country Office in Suva, Fiji, offering an opportunity for experienced administrative and resource-management professionals to support humanitarian operations across the Pacific.
The position is offered under a Service Contract at SC5 level for an initial duration of 12 months.
According to the vacancy information, the successful candidate will support the implementation of United States Government-funded awards and programmes across WFP’s Pacific portfolio. The role combines administration, travel, facilities, fleet management, finance support, reporting, resource management and compliance.
Applicants must have at least five years of experience in Management Services and Resource Management, while completion of secondary school is the minimum educational requirement.
The application deadline is 24 September 2026 at 23:59 Fiji time.
WFP Management Services Assistant Job 2026: Key Details
Organization: World Food Programme
Position: Management Services Assistant
Duty Station: Suva, Fiji
Office: Pacific Multi-Country Office
Contract Type: Service Contract
Grade: SC5
Duration: 12 months
Minimum Education: Secondary school education
Experience Required: At least five years in Management Services and Resource Management
Language: Fluency in written and spoken English
Deadline: September 24, 2026 at 23:59 Fiji time
The vacancy is specifically designed to strengthen management-services support for programmes funded by the United States Government across WFP’s Pacific Multi-Country Office.
About the World Food Programme
The World Food Programme is one of the world’s largest humanitarian organizations.
Its work focuses on saving lives during emergencies and using food assistance to help communities move toward greater peace, stability and long-term resilience.
WFP operates in environments affected by conflict, disasters and climate-related challenges.
The organization emphasizes values including:
Integrity
Collaboration
Commitment
Humanity
and:
Inclusion.
WFP was awarded the 2020 Nobel Peace Prize and offers employees opportunities to work across country offices, regional operations and global functions.
Background of the Position
The Management Services Assistant will work within WFP’s Pacific Multi-Country Office in Fiji.
The position reports to the Head of Unit, Chief Management Services Officer or another designated supervisor.
A major focus of the role is supporting the full cycle of United States Government award implementation across programmes managed by the Pacific MCO.
This requires a high degree of responsibility because the employee will need to respond to queries, apply administrative expertise and improve systems supporting donor-funded programmes.
The role also requires knowledge of WFP corporate systems for grant management and administration.
Experience working with U.S.-funded grants is described as desirable.
Main Purpose of the Role
The Management Services Assistant will help coordinate the delivery of specialized management services supporting WFP operations.
These services need to be:
Efficient
Compliant
Client-focused
and:
Cost-effective.
The position supports multi-country operations, which means the successful candidate may work with colleagues and operational activities across several Pacific locations.
The employee will also help ensure that administrative activities connected with U.S.-funded programmes meet both WFP requirements and donor compliance standards.
Travel and Resource Management
One of the main responsibilities involves verifying resource requirements.
The vacancy specifically mentions areas such as:
Travel
WFP facilities
Assets
and:
Light vehicle fleets.
The employee will help identify additional operational needs and ensure that resources are used efficiently.
This makes resource-planning experience especially relevant to the position.
Facilities and Fleet Management
The successful candidate will support and oversee services involving:
- Facilities management
- Travel
- Protocol
- Fleet management
These services support WFP’s programme implementation.
Employees must ensure discrepancies are identified and reported promptly.
They are also responsible for helping maintain a safe and functional working environment for WFP staff.
Operational Reporting
The position requires the successful candidate to help compile and analyze operational data.
Reports may be used to support internal decision-making and fulfill donor reporting obligations.
Strong analytical and reporting abilities are therefore important.
Candidates should be comfortable working with data and converting operational information into clear reports for management and programme teams.
Procurement and Administrative Support
The employee will contribute to administrative actions involving:
Procurement
Finance
Human resources
and:
External vendor contracts.
This work must be accurately recorded and processed in WFP corporate systems.
The vacancy specifically refers to platforms such as:
WINGS
and:
SAP.
Experience with these systems or comparable enterprise-resource-management platforms could strengthen an application.
Improving Administrative Procedures
Another important responsibility is reviewing and updating administrative processes.
The Management Services Assistant may help implement standard operating procedures designed to improve efficiency and compliance.
This work is especially important when dealing with donor-funded programmes where audit and reporting standards can be strict.
Candidates with experience improving office systems, administrative workflows or internal-control procedures may be particularly well suited to the position.
Responding to Operational Queries
The successful candidate will respond to administrative and management-services queries.
Some of these questions may relate directly to the implementation of U.S.-funded programmes.
The role therefore requires employees who can independently assess operational problems and help resolve them efficiently.
Supervisory Responsibilities
The Management Services Assistant will also coordinate and supervise staff supporting administrative and management services.
The employee will be expected to ensure that team performance meets WFP standards and donor requirements.
This makes the role more senior than a basic administrative-assistant position.
Applicants should be able to demonstrate previous experience coordinating staff, workflows or operational responsibilities.
Staff Training and Guidance
The position involves providing training and guidance to colleagues.
Topics may include:
Administrative procedures
WFP policies
Corporate systems
and:
U.S. Government compliance requirements.
Strong communication and mentoring skills are therefore useful.
Candidates who have previously trained staff or developed workplace procedures should make that experience visible in their applications.
Finance Support
The Management Services Assistant will also support basic financial transactions.
The role may provide backup support to the finance team, particularly for activities connected with U.S.-funded programmes.
Applicants with basic finance or accounting administration experience may therefore have an advantage.
Education Requirements
The minimum educational requirement is:
Completion of secondary school education.
A university degree is therefore not mandatory.
However, WFP states that a post-secondary certificate or first university degree in relevant areas can be advantageous.
Relevant disciplines include:
- Procurement
- Supply Chain Management
- Business Administration
- Logistics
- Public Administration
Candidates with qualifications in these fields may be able to demonstrate stronger technical preparation for the position.
Experience Requirements
Applicants must have at least:
Five years of experience in Management Services and Resource Management.
This is one of the most important eligibility requirements.
The vacancy is therefore more appropriate for experienced administrative and operations professionals than for applicants seeking their first job.
Candidates should clearly describe previous experience involving administration, resource management, operations or support services.
Important Skills Required
WFP identifies several competencies relevant to the position.
Business Support Services and Reporting
Candidates should be able to identify operational needs and provide practical solutions.
Strong reporting and analytical skills are also expected.
Internal Controls and Risk Management
The employee needs to understand risk-management principles and ensure compliance with both WFP and donor requirements.
Resource Management
Candidates should be able to monitor and optimize resource use across operations.
Administrative Services Knowledge
Advanced knowledge of administrative systems, procedures and grant-management processes is valuable.
Customer Focus
The successful candidate should deliver high-quality service and proactively resolve operational challenges.
Language Requirements
Fluency in:
Spoken and written English
is required.
Working knowledge of another United Nations language is considered an advantage.
Applicants should make sure their language proficiency is accurately reflected in their WFP profile.
Is the Position Remote?
No.
The vacancy specifies the duty station as:
Suva, Fiji.
It should therefore not be promoted as a remote or work-from-home opportunity.
Applicants should consider the duty-station requirement before submitting an application.
Contract Type
The role is offered as a:
Service Contract
at:
SC5 level.
The contract duration is:
12 months.
Applicants should understand that a Service Contract is different from an international professional appointment or a permanent UN staff contract.
The exact contractual benefits and conditions should be reviewed through the official WFP recruitment information before acceptance.
Salary and Compensation
The vacancy information provided does not state a specific salary amount.
WFP indicates that it offers an attractive compensation package and directs applicants to the vacancy’s Terms and Conditions for details.
Publishers and applicants should therefore avoid attaching an unofficial salary estimate to this specific vacancy.
Who Should Apply?
The position could be a strong fit for experienced professionals with backgrounds in:
- Administration
- Resource management
- Procurement
- Logistics
- Travel management
- Fleet administration
- Facilities management
- Finance support
- Grant administration
- Supply chain
- Public administration
- Project support
Applicants should ideally have experience working in environments requiring compliance with donor or organizational procedures.
Experience involving WFP systems is particularly valuable because knowledge of WFP grant-management and administrative systems is described as essential in the vacancy background.
Experience With US-Funded Programmes
Experience working with United States Government-funded grants is identified as desirable.
This could include programmes financed by U.S. government agencies or other donor-funded operations where strict compliance and reporting requirements apply.
Candidates with this type of experience should highlight it clearly in their application.
They should explain their responsibilities rather than simply listing a donor name.
How to Strengthen Your Application
Applicants should tailor their CV and cover letter to the vacancy.
Strong applications should highlight experience in areas such as:
Management services
Resource management
Administrative systems
Grant compliance
Operations
Finance support
Travel administration
Facilities and fleet management
Reporting
and:
Team supervision.
Candidates should use specific examples demonstrating their responsibilities and achievements.
Highlight WFP Systems Experience
The vacancy specifically emphasizes knowledge of WFP systems used for grant management and administration.
Applicants with experience using:
WINGS
SAP
or related WFP platforms should include this prominently.
Candidates without direct WFP-system experience should not falsely claim it.
Instead, they can accurately describe experience with comparable enterprise systems where relevant.
Include Donor Compliance Experience
Because the role is closely connected with U.S.-funded programmes, candidates should highlight any genuine experience involving:
Donor compliance
Grant administration
Audit preparation
Financial controls
or:
Donor reporting.
These examples can demonstrate an ability to work in a highly regulated programme environment.
WFP Recruitment Process
WFP requires applications to be submitted exclusively through its online recruitment system.
Applications sent by:
or other channels are not considered.
Candidates should ensure that their Workday profile is complete and includes:
- Employment history
- Academic qualifications
- Language skills
- UN grade, where applicable
At the initial application stage, the required documents are:
CV
and:
Cover Letter.
Additional documents may be requested later.
Only Shortlisted Candidates Are Contacted
WFP states that only shortlisted candidates will be contacted and invited to continue in the recruitment process.
Applicants should therefore ensure their application clearly demonstrates how they meet the stated requirements.
WFP also conducts reference and background checks for selected candidates.
No Application Fee
The United Nations and WFP do not charge application, processing, interview, training or testing fees.
Candidates who receive requests for payment during recruitment should treat them with caution.
WFP specifically warns applicants to be careful when submitting personal information online because organizational names, logos and addresses can be copied by fraudulent actors.
Reasonable Accommodation
WFP states that reasonable accommodations are available to applicants with disabilities during the recruitment process.
Candidates who require accommodations can contact WFP through the dedicated inclusion channel identified in the vacancy.
Why Join WFP?
The organization offers several professional-development advantages.
WFP states that employees can benefit from:
Training
Accreditation programmes
Coaching
Mentorship
and:
Internal mobility opportunities.
The organization also provides opportunities to work across different country, regional and global offices.
Application Deadline
Applications close on:
24 September 2026
at:
23:59 GMT+12 Fiji time.
Applicants should submit their application before the deadline rather than waiting until the final hours.
WFP requires all applications to be made through its official online recruitment system.
Final Thoughts
The WFP Management Services Assistant Job 2026 offers experienced administrative and resource-management professionals an opportunity to support humanitarian operations from WFP’s Pacific Multi-Country Office in Suva, Fiji.
The position is offered under a 12-month SC5 Service Contract and focuses heavily on supporting United States Government-funded programmes across WFP’s Pacific portfolio.
Responsibilities include travel, facilities and fleet support, operational reporting, administrative processes, procurement, finance, contracts, staff supervision and donor compliance.
Applicants must have completed secondary school and possess at least five years of relevant experience in Management Services and Resource Management. A post-secondary qualification or university degree in procurement, supply chain, business administration, logistics or public administration can be an advantage.
Fluency in English is required, while knowledge of another UN language is considered an asset.
The closing date is September 24, 2026 at 23:59 Fiji time.
Candidates who meet the requirements should complete their WFP recruitment profile, prepare a targeted CV and cover letter, and submit their application through the official recruitment system before the deadline.
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