Professionals seeking international administrative careers with a respected United Nations specialized agency may be interested in the latest International Maritime Organization (IMO) Administrative Assistant Jobs 2026. The IMO is currently accepting applications for its Administrative Assistant Roster, offering full-time temporary positions that provide operational and administrative support across multiple divisions. Successful candidates will receive a tax-free annual salary of £32,268, along with the opportunity to work in a multicultural international environment while supporting one of the world’s leading organizations responsible for global maritime safety, security, and environmental protection.
This recruitment drive is ideal for experienced administrative professionals who possess excellent organizational, communication, and coordination skills and are interested in building a career within the United Nations system or other international organizations.
Background & Job Description
The International Maritime Organization (IMO) is the United Nations specialized agency responsible for regulating international shipping and promoting safe, secure, environmentally sustainable, and efficient maritime transport. Through international conventions, technical cooperation, and global partnerships, IMO works with Member States and maritime stakeholders to improve maritime safety, prevent marine pollution, strengthen security, and facilitate international trade.
To support its operations, the organization is recruiting candidates for an Administrative Assistant Roster. Rather than filling a single vacancy, the roster allows IMO to identify qualified professionals who can be appointed to temporary full-time assignments throughout the year as operational needs arise.
Administrative Assistants play an important role in ensuring that departments function efficiently by providing high-quality administrative, logistical, financial, and coordination support. Successful candidates may be assigned to various functional areas where they contribute to meeting preparation, documentation, procurement, travel coordination, budget monitoring, records management, and organizational communication.
Temporary contracts are issued on a quarterly basis and are available only to candidates who already have the legal right to work in the United Kingdom.
Please note that this article is published solely for informational purposes. We are not affiliated with the International Maritime Organization (IMO) and do not participate in its recruitment process. Interested applicants should always submit their applications through the official IMO recruitment platform.
Tasks
Administrative Assistants support a wide range of operational activities that contribute to the smooth functioning of IMO departments.
Typical responsibilities include:
- Coordinating daily administrative and operational activities.
- Preparing meeting agendas, reports, correspondence, presentations, and briefing documents.
- Organizing virtual and in-person meetings and events.
- Supporting IMO working groups during official meetings.
- Proofreading reports, official correspondence, and documentation.
- Managing communication with meeting participants and external stakeholders.
- Monitoring procurement activities and assisting with budget administration.
- Preparing purchase requisitions and processing procurement documentation.
- Coordinating official travel, accommodation, visa arrangements, and logistical support.
- Maintaining electronic filing systems and SharePoint databases.
- Updating webpages and intranet content.
- Managing calendars, appointments, and schedules for supervisors.
- Producing statistical reports and Excel-based analyses.
- Providing administrative support to multiple departments as operational needs require.
The role requires strong organizational abilities, attention to detail, and the flexibility to work across different functional areas while maintaining high professional standards.
Qualifications
Education and Certification
Applicants should possess educational qualifications relevant to administrative support and office management.
Preferred qualifications include:
- Secondary education or an equivalent qualification suitable for university entrance.
- Additional administrative, secretarial, or office management training is considered an advantage.
Professional certifications that may strengthen an application include:
- Office Administration.
- Business Administration.
- Executive Assistant Certification.
- Project Administration.
- Microsoft Office Specialist (MOS).
- Procurement and Supply Chain Training.
- Records and Information Management.
- Business Communication.
Training in enterprise resource planning systems, document management, or SharePoint may also provide a competitive advantage.
Experience
IMO is seeking experienced administrative professionals who can work effectively in fast-paced international environments.
Preferred qualifications include:
- At least four years of relevant administrative or secretarial experience.
- Experience supporting senior managers or multidisciplinary teams.
- Strong organizational and time-management skills.
- Excellent analytical and problem-solving abilities.
- Ability to prioritize multiple tasks while meeting tight deadlines.
- Strong proofreading, drafting, and written communication skills.
- Excellent interpersonal and stakeholder management abilities.
- Experience maintaining confidentiality and handling sensitive information.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience using SharePoint or enterprise resource planning (ERP) systems such as SAP is considered an advantage.
Previous experience working within international organizations, government institutions, or multinational organizations is highly desirable. Proficiency in English is required, while knowledge of another official United Nations language may strengthen an application.
Additional Information
The IMO Administrative Assistant Roster offers a tax-free annual salary of £32,268, although remuneration may vary for other suitable roles depending on the successful candidate’s qualifications and experience. Temporary contracts are issued on a quarterly basis and provide full-time employment opportunities throughout the year based on organizational needs.
Applicants should ensure they meet the eligibility requirement of having the legal right to work in the United Kingdom before submitting an application. As this is a roster-based recruitment process, successful candidates may be contacted when suitable assignments become available before the application deadline.
To improve competitiveness, applicants should prepare a well-structured CV that highlights measurable achievements in office administration, meeting coordination, document management, procurement support, travel coordination, budgeting, and stakeholder engagement. Demonstrating proficiency with Microsoft Office, SharePoint, ERP systems, and administrative reporting can significantly strengthen an application.
For professionals seeking an international administrative career within the United Nations system, the IMO Administrative Assistant Roster provides an excellent opportunity to gain valuable experience supporting global maritime governance while working in a dynamic and multicultural environment.
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