The United Nations Educational, Scientific and Cultural Organization (UNESCO) is inviting applications for the Procurement Assistant (G-5) position at the Abdus Salam International Centre for Theoretical Physics (ICTP) in Trieste, Italy. This international opportunity is ideal for experienced procurement professionals seeking to build a career within the United Nations system while supporting scientific research and international cooperation. The role is offered as a one-year Project Appointment and carries an approximate annual starting salary of EUR 44,141.
Position Overview
- Organization: UNESCO
- Duty Station: Trieste, Italy
- Centre: Abdus Salam International Centre for Theoretical Physics (ICTP)
- Job Title: Procurement Assistant
- Grade: G-5
- Contract Type: Project Appointment
- Contract Duration: 1 Year
- Recruitment: Open to Internal and External Candidates
- Application Deadline: 18 August 2026
Key Responsibilities
The successful candidate will support the ICTP Procurement Unit by:
- Managing procurement processes for contracts below USD 150,000.
- Supporting large procurement exercises and formal tenders.
- Conducting market research and supplier sourcing.
- Preparing Requests for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs).
- Coordinating bid evaluations and procurement documentation.
- Negotiating with vendors and preparing procurement contracts.
- Monitoring contract performance and ensuring compliance with procurement policies.
- Supporting logistics, shipment coordination, customs clearance, and delivery management.
- Assisting with procurement reporting and administrative activities.
Eligibility Requirements
Applicants should have:
- Secondary, technical, or vocational school education.
- At least five years of professional experience in procurement and contract management.
- Experience managing procurement activities, supplier negotiations, tenders, and contracts.
- Practical knowledge of procurement processes for contracts up to USD 150,000.
Required Skills
Candidates should demonstrate:
- Strong knowledge of procurement rules and procedures.
- Excellent communication and negotiation skills.
- Ability to manage multiple procurement assignments.
- Strong organizational and analytical skills.
- Proficiency in Microsoft Excel and standard office applications.
- Experience using Enterprise Resource Planning (ERP) systems.
- Client-focused approach with a commitment to transparency and fair competition.
Language Requirements
Applicants must have:
- Fluency in English (written and spoken).
- Fluency in Italian (written and spoken).
Knowledge of another official UN language such as French, Spanish, Arabic, Chinese, or Russian is considered an advantage.
Salary and Benefits
The position offers an approximate annual starting salary of EUR 44,141, together with benefits that may include:
- 30 days of annual leave.
- Medical insurance.
- Pension scheme.
- Family allowances (where applicable).
- Other benefits under UNESCO staff regulations.
Selection Process
Shortlisted candidates may be invited to complete one or more stages of the recruitment process, including:
- Pre-recorded video interviews.
- Written assessments.
- Panel interviews.
- Reference and qualification checks.
Why Apply?
This UNESCO opportunity offers experienced procurement professionals the chance to:
- Build a career within the United Nations system.
- Work in an internationally recognized scientific institution.
- Gain experience in international procurement and contract management.
- Collaborate with global suppliers, researchers, and international stakeholders.
- Contribute to UNESCO’s mission of advancing science, education, and international cooperation.
Application Deadline
Applications must be submitted online no later than 18 August 2026 (midnight Paris time). UNESCO does not charge any fee at any stage of the recruitment process.
SEO Keywords: UNESCO Procurement Assistant Job 2026, UNESCO jobs Italy, ICTP Trieste careers, UNESCO procurement vacancy, UN procurement jobs 2026, procurement assistant Italy, UNESCO G5 jobs, procurement careers United Nations, UNESCO careers 2026, Trieste Italy jobs, international procurement jobs, UNESCO vacancies, contract management jobs, procurement specialist opportunities
WhatsApp Group: https://chat.whatsapp.com/IUYDUNb8GCx4V2QqkBoiuq?mode=ems_copy_t
WhatsApp Channel: https://whatsapp.com/channel/0029Vb60pjHL2ATw5rPOEw2l
Facebook Page: https://www.facebook.com/profile.php?id=61578302620679
